Prepare picture and sound for post

1. Agree what to deliver

Include the editing application and version, picture frame rate, start timecode, audio format and whether the cut is locked. Agree AAF or OMF, sample rate and how much extra audio to include before and after each clip. This extra audio is called handles.

Start with a short export containing dialogue, music, effects and a few transitions. A test import can reveal problems before the full handover needs to be repeated.

2. Put together a clear package

• Reference video with visible timecode and the editor’s guide mix.
• AAF/OMF and associated audio files, depending on the export method.
• Original recordings if agreed with the sound team.
• Separate dialogue, effects and music tracks or references as agreed.
• Notes on temporary music, missing recordings and requested changes.

3. Check the export

• Open the reference video and check the beginning, end and synchronisation.
• Check that the required audio files are included and that a test import can locate them.
• Compare transitions, fades and levels with the reference video. Effects and plugins may translate differently between applications.
• Send the package link and grant access to the agreed sound team.

4. Give feedback with timecodes

Collect the team’s notes in one list and identify the version they refer to. Describe the desired result so the sound team can choose how to achieve it.

If the picture changes

Send a new reference video with a version number and a list of changes. Agree with the sound team whether a new AAF/OMF or other reconform material is needed.